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Cathedral Chambers News

Wanted – Administrative Assistant

An opportunity has arisen for a part time Administrative Assistant at Cathedral Chambers.

Job Advertisement

Part time office assistant 15 Hours per week (variable)

Minimum wage appropriate to the age of the successful applicant.

Cathedral Chambers opened in April 2012. We specialise in family law advocacy. We are seeking to expand our administration team and are looking for a person to assist in providing part-time administrative support.

Your duties will include supporting the barristers clerks in their role as identified in the attached job description

Closing date for application is:- 28th Feb 2019

Applications in writing with an accompanying CV to: Nicola Morgan, Senior Clerk, Cathedral Chambers, 10 Clytha Park Road, Newport NP20 4PB

Job Description

To provide all administrational support in a timely and effective manner and contribute to the long-term development of the business.

The main areas of accountability and personal specifications for the position are detailed below.

Key responsibilities:

.         Be responsible for opening, recording and distributing the daily post.

.         Tend to telephone calls regarding new business enquiries.

.         Provide general admin support, printing bundles and emails.

.         Monitor stationary stock on a weekly basis and order new stock when necessary.

.         Responsible for collection of the DX when required and daily outgoing post.

.         Filing / recording of all correspondence on a daily basis.

.         Liaise closely with the senior clerk ensuring all admin is completed.

.         Deal with all client enquiries in a prompt, courteous and efficient manner.

.         Understands and ensures that confidentiality and Data Protection Act requirements are maintained.

Person specification:

.         Communicates well both in writing and verbally.

.         Enjoys and is able to work as part of a small team.

.         Flexible approach to work.

.         Appreciates that tasks need to be completed.

.         Methodical approach with an ability to work under pressure.

.         Uses judgement to know when to ask for help and guidance.

.         Uses own initiative and can work independently.

.         Takes responsibility for own work.

.         Proficient use of relevant chambers software (training provided)

Excellent presentational skills for all correspondence, letters and data.

.         Excellent organisational skills.

.         Records information accurately.

.         Pays attention to detail.

.         Good level of numeracy.

.         Excellent levels of grammar.

.         Builds appropriate professional, friendly and accessible relationships with barristers and senior clerk.

.         Demonstrates an ‘investigative’ and ‘can do’ approach and attitude to all tasks.

.         Effective and efficient time management of self and duties.

Skills and Abilities

.         An effective communicator with good telephone and interpersonal communication skills at all levels.

.         Able to plan and prioritise workload to ensure objectives are achieved on time.

.         Able to identify problems and make decisions, taking appropriate action to resolve.

.         Able to attain an accurate and consistent standard of service with a high level of competence in work processing, including formal presentation of letters, reports and other documentation.

.         Able to work on own initiative and positively as a team member.

.         Computer literate with the ability to effectively use Chambers software package and database.

.         Able to post on social media, twitter and Facebook.

Qualifications

.         Education to a minimum of 5 GCSE’s to include English and Maths

.         Willing to be trained in tasks as required.

.         Relevant qualifications in administration. (Desirable)

.         Be able to provide 2 references upon request.

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